The answer is YES, but OutreachSystems does not have a GovSpend subscription thus you will need to retrieve the contract awards yourself and put them in the proper format as discussed below.

• GovSpend Approval
• GovSpend Import

GovSpend Approval

With your approval, OutreachSystems can import state and local awards data as provided to you by GovSpend. Since GovSpend is a private service requiring a paid-for subscription it will be your responsibility to provide the data to OutreachSystems in a pre-determined format. Furthermore, this service is billable at $100 per import with a $300 setup fee.

It is important to know, that this service by OutreachSystems is only provided if we receive a written request from your lead center indicating that you would like to subscribe to this service. You can send your written request for this service to outreach@outreachsystems.com. All requests received before the 25th day of the month will be processed that month. No back data will be provided. The written request should include the following language:

Dear OutreachSystems,

Please include our [put your Neoserra database name here] in the import of GovSpend data until further notice. I understand that the GovSpend data does not include any identifiable client information and therefore I will need to edit the data before sending it to OutreachSystems and include the Center ID.Client ID. Furthermore, I understand that the data must conform to the OutreachSystems prescribed format, any deviations in the format will cause the data to be rejected. OutreachSystems is not responsible for any errors in the data and I understand that OutreachSystems cannot check for existing duplicate records that may already exist in my database.

All imported award records will be marked as non-reportable, and I understand that I will need to change the records to reportable status if I want to claim credit for them on my DoD reporting. I also understand that OutreachSystems cannot customize the import to our specific needs. Lastly, and perhaps most importantly, I understand that this is an optional service that is provided by OutreachSystems at $100 per import.

[Signed by Program Manager]

GovSpend Import Process

The file format should include the following fields in the order presented here:

• ClientID
• Award Date
• Agency Name
• Award Amount
• Number of Awards
• Notes

We can import the data using the unique Client ID as a unique key and match it to the correct client.

Field in Neoserra	Field in the GovSpend File
Client	Client is identified based upon the Center ID.Client ID entered by you into the file provided to OutreachSystems. This field is not native to GovSpend and you will need to manually add this information for every award.
Counselor	The default counselor for the client will be used in the awards record
Award Date	The Award Date will be populated with the date provided by GovSpend.
Reporting Date	By default, this date will be set to the date of the import.
Contract Type	This will always be set to 'Prime Contract' for all imported records.
Agency Name	The Agency Name will be populated with the information provided by GovSpend.
Agency Type	This will be set to 'State/Local' for all imported records.
Award Amount	The Award Amount will be populated with the information provided by GovSpend.
Number of Awards	The Number of awards will be populated with the information provided by GovSpend.
Comments	This is always set to 'Imported from GovSpend file by OutreachSystems'
Center	The Center is set to match the Center that the client belongs to.
Funding Source	This is always set to 'DoD'
Notes	The Notes will be populated with the information provided by GovSpend.
Reportable	This is always set to Yes.
Affirmation/Attribution	These fields are always left blank

Want more? Browse our extensive list of Neoserra FAQs.